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Interlibrary Loan Services (ILL)

Interlibrary Loan - Purpose

 Interlibrary Loan (ILL) is a service of Hutchins Library available to all Berea College faculty, staff, and students.

We borrow materials which are not available in Hutchins Library or other Berea College departmental libraries for the educational, research, and general needs of the campus community.

Hutchins Library ILLiad interlibrary loan service lets you place, track, and keep a history of your requests from a personal online account.


Conditions of this service are governed by the National Library Code (adopted by the American Library Association), the Copyright Law, Title 17, U.S. Code, and special interlibrary loan agreements with consortia libraries.

Contact Information

For questions related to the Interlibrary Loan process, please contact Patty Tarter, either by email or by phone (985-3275).

Interlibrary Loan - Borrowing Guidelines


Keep in mind, interlibrary loan should not be used for:

  • Duplicates of materials owned by Hutchins Library or any departmental libraries.
  • Required class materials (i.e. textbooks, reading lists) that are available at the Bookstore.
  • Materials to be placed on reserve.
  • Photocopy requests which violate copyright regulations (i.e. two articles from the same issue or more than 10% of a publication).

Costs for materials borrowed will be handled as follows:

  • Borrowing charges incurred for standard requests (up to $30.00) will be absorbed by the Library. Any additional charges for research or personal requests must be approved and paid for by the requestor.
  • Overdue fines will be charged at the rate of $.50/day beginning the day after the material is due for every day the library is open until it is returned or the maximum charge of $10.00 is reached. College students, faculty, and staff can pay fines in cash or they will be charged through the College accounting office.
  • Costs for damaged or lost books (as determined by lending library or after 20 days overdue) will be paid by the requestor.

Limitations placed on the use of borrowed material by the lending library will be honored.


Length of loan is determined by the lending library. Renewals must be requested at least 5 days before the due date.

Interlibrary Loan - Borrowing Procedures

Patrons needing to borrow materials via interlibrary loan are assumed to have exhausted Hutchins Library and other departmental library resources. If so, loans are requested as follows:

  • Create and/or log on to the ILLIAD interlibrary loan software from the Hutchins Library homepage.
  • From the options on the left, select the appropriate request form.  Fill in and submit.
  • Keep in mind, requests for loans can take up to two weeks to arrive.

Patrons will be notified as requested on their ILLIAD account, by email, phone, or mail when borrowed material has arrived.

Any item on loan can be picked up at the circulation desk. Items with due dates should also be returned to the circulation desk.

Requests are processed as they are received.

This library reserves the right to refuse to accept a photocopying order if, in its judgement, fulfillment of the order would involve violation of copyright law (U.S. Code, Title 17).